From first brief to the follow-up email. Give each item an owner. The downloadable version adds due dates and a deposit tracker.
Offsite venues near major US cities
Three venues within reach of a big metro, each set up for working groups for a day or overnight. They host other groups at the same time, so a local planner arranges which rooms, meals and times are yours. Confirm meeting rooms, layouts and catering for your date before you hold anything.
Q Center, St. Charles, IL (Chicago area)
A conference center just west of Chicago with 150,000 sq ft of IACC-certified meeting space on 95 wooded acres, 1,043 guest rooms and four dining options. Outdoor space includes the Fox River Trail, a softball field and sand volleyball courts.
Best for
A Chicago-area team that wants a day offsite with many breakout rooms, or an overnight without leaving the region.
Check first
Which rooms you'll have for the full group and breakouts, what's in the day meeting package, and shuttle timing from the city or the office.
A resort hotel with 326 guest rooms and 25,000 sq ft of flexible meeting space across 20 meeting rooms for 10 to 450 people. The largest room is 5,490 sq ft, many rooms have natural light, AV is on site, and there are outdoor event spaces.
Best for
A Mid-Atlantic offsite within driving range of Philadelphia, Baltimore and Washington, as a day or with one night.
Check first
Room layout for your working style, daylight in the rooms you'll use, and whether an overnight fits your budget or a day is enough.
Terranea Resort, Rancho Palos Verdes, CA (Los Angeles area)
An oceanfront resort on a 102-acre estate with more than 135,000 sq ft of meeting space, including 11 outdoor spaces covering 75,000 sq ft. It is about 30 minutes from LAX and Long Beach airports and 30 miles southwest of downtown Los Angeles.
Best for
A Los Angeles team that wants a day offsite by the ocean with outdoor sessions, or a fly-in group with a short airport transfer.
Check first
Which indoor room is yours if the weather turns, how the outdoor spaces work for sessions rather than receptions, and drive times across LA at the hours you'll travel.
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