Your offsite planning toolkit
Company offsite budget calculator
Bring the rooms, meals, activities and logistics into one working budget.
Plan your offsite with a local expert
Example budget / USD
$330per person
These are editable examples, not market prices.
20 guests · 0 nights · 0 rooms
Change the guest count, nights, and room arrangement. Replace the sample allowances with supplier quotes. Enter zero for anything included in another line. Add quoted taxes and service charges below; budget separately for flights if needed.
Edit sample rates
| Budget line | Allowance |
|---|---|
| Rooms 0 rooms × 0 nights × $250 | $0 |
| Meals & refreshments 20 guests × 1 days × $75 | $1,500 |
| Meeting space & equipment 1 days × $500 | $500 |
| One group activity | $1,500 |
| Ground transport | $1,000 |
| Local planner fee | $1,500 |
| Quoted taxes, service charges & other fees | $0 |
| Contingency 10% of the subtotal | $600 |
| Working total | $6,600 |
Example total: $6,600 for 20 guests.
Day venue
Some venues quote a per-person day meeting package that bundles the room, AV and meals. If so, enter it under meals and set the room line to zero.
Transport
A shuttle is usually priced per vehicle. Divide it by headcount.
Rooms
Only if you add a night.