Your incentive travel planning toolkit
Incentive trip budget calculator
Qualifiers, guests and every cost in one working budget.
Plan your incentive trip with a local expert
Use your supplier quotes to build a working budget. Amounts start at zero; they are not market prices. Count qualifiers and guests separately, and avoid adding meals or activities already included in the hotel rate.
Example budget / USD
$0per qualifier
Enter supplier quotes. These lines start at zero.
10 qualifiers · 10 travelers · 3 nights
Travelers are qualifiers plus one guest each, when you allow a guest. Rooms follow the qualifier count, because a couple shares a room. Replace every allowance with a quote. Airfare and the tax gross-up stay at zero until Finance or the air quote gives you a number.
Edit sample rates
| Budget line | Allowance |
|---|---|
| Rooms 10 rooms × 3 nights × $0 | $0 |
| Meals & refreshments 10 travelers × 4 days × $0 | $0 |
| Awards dinner | $0 |
| Activities & guest program | $0 |
| Airport transfers | $0 |
| Welcome gifts | $0 |
| Airfare Optional | $0 |
| Local planner fee | $0 |
| Quoted taxes, service charges & other fees | $0 |
| Tax gross-up From Finance | $0 |
| Contingency 10% of the subtotal | $0 |
| Working total | $0 |
Per traveler $0
Example total: $0 for 10 qualifiers.
Rooms
A qualifier and their guest usually share one room, so count rooms by qualifier, not by traveler.
Airfare
Often booked by your travel team. Enter it here only if it's in the program budget.
Tax gross-up
A number from Finance or payroll, if the company covers it.