Your incentive travel planning toolkit
Incentive trip itinerary template
A warm welcome. Time to unwind. A celebration worth the journey.
Plan your incentive trip with a local expert
An example to adapt to your number of nights, arrival times and guest policy. Protect free time and mark which shared moments are essential.
Arrive
- Arrivals
Transfers built from the flight list; a hospitality desk or one phone number for late arrivals.
- Welcome gift in the room
Delivered from the rooming list, with guest names spelled right.
- Casual welcome evening
A reserved space, no speeches.
The structured morning
- Breakfast window
Open, not one sitting.
- Recognition session
Short and over by lunch, in a room set with mics and slides.
- Guest program in parallel
A hosted activity, not "you're on your own".
- Free afternoon
Optional activities with a sign-up list.
Free day
- Optional excursions
Booked with local suppliers, with waivers and pickup times sent the day before.
- Evening free
Dinner reservations the planner can hold.
Awards dinner
- Free day
Nothing scheduled before the dinner.
- Awards dinner
A private venue or reserved space; guests seated with winners; run of show, stage moment, photographer; transport if off property; a weather backup if it's outdoors.
Depart
- Late checkout or luggage storage
Agreed with the resort in advance.
- Departures
Transfers in waves timed to flights.