Your SKO planning toolkit
Sales kickoff budget calculator
Your team. Your plans. One clear working budget.
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Example budget / USD
$619per person
These are editable examples, not market prices.
40 guests · 1 night · 40 rooms
Change the guest count, nights, and room arrangement. Replace the sample allowances with supplier quotes. Enter zero for anything included in another line. Add quoted taxes and service charges below; budget separately for flights if needed.
Edit sample rates
| Budget line | Allowance |
|---|---|
| Rooms 40 rooms × 1 night × $250 | $10,000 |
| Meals & refreshments 40 guests × 2 days × $75 | $6,000 |
| Meeting rooms & AV 2 days × $1000 | $2,000 |
| Awards dinner & production / guest | $0 |
| Ground transport | $2,000 |
| Local planner fee | $2,500 |
| Quoted taxes, service charges & other fees | $0 |
| Contingency 10% of the subtotal | $2,250 |
| Working total | $24,750 |
Example total: $24,750 for 40 guests.
Meeting rooms & AV
The general session room, breakouts and the equipment in them. Ask whether AV is in-house or outside, and for labor and power as separate lines.
Awards night
Dinner space, menu, stage moment and any entertainment. If the venue has an F&B minimum, check whether this dinner counts toward it.
Flights
Budget them separately. They depend on where each rep flies from.