Top 7 AV Companies in Austin for Corporate Events (2027)

Short answer: the best AV companies in Austin for a corporate event are Meeting Tomorrow and Heard Global for full conference and sales kickoff production, Limitless Lights and Sound for LED walls and creative lighting, and Verum AV Solutions if you want an itemized quote with a 3D rendering. For simple rentals, call TSV Sound & Vision. For AV in your Austin office, look at Ford AV.

This list covers 7 AV companies in Austin that publish what they do for corporate clients. We read each company's Austin pages in November 2026 and kept only what they state themselves. Need a planner to brief the AV team for you? See the Austin event planner directory.

Key takeaways

• Conferences and SKOs: Meeting Tomorrow keeps the same account manager, technical director and core crew year after year.
• Big screens: Heard Global and Limitless Lights and Sound both list LED walls; Heard Global also runs broadcast and virtual shows.
• Clear quotes: Verum AV Solutions sends an itemized equipment list, pricing and a 3D rendering with each proposal.
• Venue context: the Austin Convention Center is closed for redevelopment until 2029, so most large shows now run in hotel ballrooms. Compare options in our Austin venues shortlist.
• Office AV is a different job: Ford AV designs and installs permanent systems rather than one-off shows.

Types of AV companies in Austin

"AV company" covers three quite different businesses. Pick the type first, then the company.

• Full-service event production: a crew that designs, delivers and runs audio, video, lighting and staging on show day (Meeting Tomorrow, Heard Global, Limitless Lights and Sound, Verum AV Solutions, LD Systems).
• Rental houses: equipment with delivery and setup, for simpler meetings (TSV Sound & Vision, and the rental arms of most production firms).
• AV integrators: permanent rooms, boardrooms and offices with ongoing support (Ford AV).

How we picked these AV companies

We did not invent ratings, review scores or prices. Each company had to meet three tests on its own website:

• An Austin page, office or warehouse
• Corporate event work named, such as conferences, sales kickoffs or product launches
• Specific services listed, not just a contact form

Order reflects fit for a typical company conference or offsite in Austin, not quality alone.

The best AV companies in Austin

1. Meeting Tomorrow, best for recurring conferences and sales kickoffs

Meeting Tomorrow runs event production in Austin for annual conferences, sales kickoffs, executive roadshows and user summits. Its pitch is continuity: the same account manager, technical director and core crew come back each year.

• Services: audio, video, lighting, staging, and virtual or hybrid streaming
• Austin proof: a financial services conference for 500+ attendees at Fairmont Austin
• Good fit: a yearly event where you do not want to re-brief a new crew
• Website: meetingtomorrow.com

2. Heard Global, best for large shows with LED walls and broadcast

Heard Global has produced corporate events for more than 25 years and keeps a warehouse in Austin. It is the official AV partner of Austin FC. Its head office is in Matthews, North Carolina.

• Services: LED walls, IMAG camera feeds, lighting and sound, broadcast and virtual events
• Good fit: a keynote or general session where screens and cameras carry the show
• Watch for: ask which crew members are Austin-based for your dates
• Website: heardglobal.com

3. Limitless Lights and Sound, best for LED, lighting design and trade show displays

Limitless Lights and Sound was formed in Texas and does AV rentals and live production. It lists LED walls and trade show displays at the Austin Convention Center, plus projection mapping and art installations.

• Services: lighting, sound, video, LED walls, projection mapping, permanent installs
• Good fit: a launch party or booth where the look matters as much as the sound
• Watch for: confirm crew size for multi-room conferences
• Website: limitlesslightsandsound.com

4. Verum AV Solutions, best for a clear, itemized proposal

Verum AV Solutions produces meetings, conferences and product launches, indoors and outdoors. Each proposal includes an itemized equipment list, pricing and a 3D rendering of the setup, which makes approvals easier.

• Coverage: Austin plus Round Rock, Leander, Cedar Park and Georgetown
• Good fit: a finance team that wants to see every line before signing
• Also does: outdoor events, useful for Hill Country offsites
• Website: verumav.com

5. TSV Sound & Vision, best for straightforward rentals in Central Texas

TSV Sound & Vision is a full-service AV rental and event production company for Austin and Central Texas. It suits meetings that need good gear and setup more than a full show crew.

• Services: audio, video and lighting rental with event production
• Good fit: a town hall, workshop or dinner with speeches
• Ask about: delivery windows and an on-site technician for the day
• Website: tsvatx.com

6. LD Systems, best for Texas-wide production across several cities

LD Systems provides event production and operates in Houston, Dallas, Austin and San Antonio. Its Austin page is a contact page with a local business agent, so expect to brief the team directly.

• Services: event production with audio, video and lighting
• Good fit: a roadshow that stops in several Texas cities
• Watch for: confirm what is staffed from Austin and what travels in
• Website: ldsystems.com

7. Ford AV, best for office AV, not one-off events

Ford AV is an AV integrator. In Austin it designs, installs and manages permanent systems for corporate campuses in The Domain and downtown, with remote monitoring and managed services.

• Services: design, installation, managed services, remote monitoring
• Good fit: a new office, boardroom or all-hands space
• Not for: renting a stage and crew for a single conference
• Website: fordav.com

Side-by-side comparison

Which company for which event

How to choose

• Check the venue rules first. Many Austin hotels have an in-house AV partner. Ask whether an outside AV company is allowed and what fees apply before you sign.
• Send a run of show, not a gear list. A good AV company works out the equipment from your agenda, room and headcount.
• Ask who is on site. Get the name of the technical director and the crew count for the day.
• Book early for big weeks. SXSW in March and F1 weekend in the fall take up crews and gear across the city.
• Plan hybrid early. Streaming needs a tested internet line at the venue, so raise it in the first call.

Want a planner to handle AV for you?

AV is one line in a bigger event. Tell us your team size, dates and goals. Vantly matches that brief with a local planner, who produces a turnkey event proposal with prices. We send it within 48 hours, at no cost. Any price still waiting on a vendor's confirmation is marked as an estimate.

Browse every event planner in Austin on Vantly to see who could take it on.

Planning the rest of the event? Read our guide to corporate events in Austin, compare corporate event venues in Austin, meet the best corporate event planners in Austin, see our ground transportation in Austin and corporate catering in Austin shortlists, or add an afternoon from our team building activities in Austin.

FAQ

Who are the best AV companies in Austin for corporate events?

For conferences and sales kickoffs, start with Meeting Tomorrow or Heard Global. Limitless Lights and Sound suits LED and lighting-heavy events, Verum AV Solutions gives itemized quotes with a 3D rendering, and TSV Sound & Vision covers simpler rentals.

Can I bring an outside AV company into an Austin hotel?

Often yes, but many hotels have an in-house AV partner and may charge fees for outside crews. Ask the hotel for its AV policy before you book the AV company.

Is the Austin Convention Center open for events?

No. The Austin Convention Center closed in April 2025 for redevelopment and plans to reopen in 2029, so most large Austin conferences now use hotel ballrooms and other venues.

What should I send an AV company for a quote?

Send the venue and room, headcount, agenda with session formats, whether you need streaming, and your load-in and show times.

Which Austin AV company handles office and boardroom systems?

Ford AV designs, installs and manages permanent AV for corporate offices in Austin, including campuses in The Domain and downtown.

Can Vantly book AV for an Austin event?

Yes. A local Austin planner matched by Vantly includes AV in a priced event proposal, sent within 48 hours.